Administration Assistant, Logistics

: Melbourne City Centre, Vic

Working in Melbourne CBD, we are seeking an organised and efficient Administrative & Logistics Assistant. This is an office-based role where majority of the communication with clients and other stakeholders is via email and telephone.

In addition to the requirements below, this position primarily consists of 80% logistics and 20% ad-hoc administrative duties.

Your responsibilities will include, but may not be limited to:

  • Effectively communicating with our international clients, suppliers, banks, and shipping companies, via email and telephone on a daily basis.
  • Scheduling, managing and tracking international shipments with suppliers and shipping companies.
  • Creating documents including but not limited to invoices, sales contracts and detailed shipping documents
  • Managing and tracking documents sent to clients via Australia Post, TNT and DHL courier services.
  • Maintaining and updating our CRM systems.
  • Providing exceptional customer service to both internal and external stakeholders.
  • Personal Assistance to Senior Management and administration support as required.

You will ideally have:

  • Highly developed computer skills with advanced skills in MS Office, especially Excel.
  • Demonstrated knowledge of administrative processes and databases.
  • An ability to collate, format and present information in a simple, clear, and accurate manner.
  • Initiative and the ability to problem solve.
  • High attention to detail, exceptional grammar and spelling skills are essential, especially when creating and checking documents.
  • The ability to work independently but also as part of a dynamic and collaborative team.
  • Excellent organizational and time management skills with the ability to meet deadlines.
  • You must have an ability to multitask and have excellent communication skills
  • Prior experience in a logistics role is ideal but not necessary
  • Minimum 1-2 years experience in an administration and/or logistics role.

In return, we offer:

  • Career development opportunities and training.
  • Great management and team support.
  • A modern office in the heart of the Melbourne CBD with easy to access to transport and shops.
  • A culture and working environment that celebrates hard work and rewards success.


If you feel that this opportunity is right for you, then APPLY TODAY!