Our client are a rapidly expanding Real Estate group, now seeking a highly organized and proactive Office Manager to streamline operations and support the growing team.
Key Responsibilities
1. Office Operations & Administration& Contracts
- Oversee daily office functions, ensuring smooth operations across departments.
- Manage office supplies, equipment, and maintenance coordination.
- Handle incoming calls, emails, and client inquiries with professionalism.
- Maintain and organize physical/electronic filing systems (e.g., contracts, client records).
- Developing, reviewing, and negotiating variations to a range of contract types including (but not limited to): purchasing and selling contracts, commercial and industrial investment contracts, financial services contracts, and leasing contracts. Quotations, Renovation Agreements.
- Advising senior management on contract matters requiring attention and implementing their decisions.Working in partnership with Project Managers, Real Estate Agents, and other team members to ensure that contract administration goals are met.
- Responding promptly and carefully to customer inquiries, resolving problems concerning contracts and the persons affected.
2. Financial & Compliance Support
- Assist with bookkeeping tasks (invoices, expense tracking, petty cash).
- Liaise with accountants and auditors for financial reporting.
- Ensure compliance with Australian real estate regulations (e.g., record-keeping for property transactions).
3. Team & Client Coordination
- Schedule meetings, appointments, and travel arrangements for staff.
- Act as a bridge between agents, clients, and external partners (e.g., contractors, lawyers).
- Prepare reports, presentations, and marketing materials as needed.
Qualifications & Skills
- Experience: 3+ years in office management, preferably in real estate, property development, or financial services.
- Organizational Skills: Ability to multitask in a fast-paced environment.
- Financial Literacy: Basic bookkeeping knowledge
- Tech Savvy: Proficiency in MS Office, CRM tools, and virtual collaboration platforms (e.g., Zoom, Teams).
- Attention to Detail: Strong record-keeping and compliance awareness.
- Leadership: Ability to train and supervise junior administrative staff.
How to Apply:
Submit your resume and a cover letter outlining your relevant experience